Handling Unplanned Arising Work

Some work on rolling stock may throw up extra work based upon the condition of the equipment you find. If a problem can be foreseen it can be planned for, the railway industry refers to this as ‘arising work’ and it is quite easily managed. The railway also throws up that is totally unforeseen, this is called ‘additional arising work’ (AAW), and this is more difficult to manage.

AAW will inevitably delay the work you were trying to complete and can even bring it to a halt altogether. You may not always know how to rectify the problem and require the support and/or permission of the client to proceed. Using traditional methods AAW can generate mountains of paperwork and emails in its wake. If the paperwork is not in place to create a vehicle certificate of conformance then it will not be allowed back into service. Clearing AAW may become more expensive than the originally planned work itself!

ExcelWraps rolling stock workflow solutions offer cloud-based solutions bringing all relevant AAW data together for all parties to share over the internet to resolve AAW efficiently.

  • The production team logs into wraps to raise problems when they come across them. They can upload pictures and add a description to fully describe the problem.
  • The project team initially decides whether to tackle the work or ask for the assistance of the client. 
  • With the assistance of planners, they will set out the time and material costs in undertaking a repair.
  • The client team logs into the system and they see how many issues are waiting for them to decide on a corrective action or to approve the work proposed and cost proposed. 
  • Photos can be uploaded to describe the problem.
  • Documents can be uploaded to detail repair methods.
  • Questions can be raised and answered.
  • Once released for rectification, only competence-assessed staff can complete the work.
  • Their use of time and materials is recorded with a digital signature; decisions and approvals are also digitally signed.

We have already implemented AAW systems for Hitachi, Bombardier, Wabtec Rail and Brush Traction, each tailored to their own work practices. If AAW is blighting your railway business, we will let you trial our system for free.

To learn more, please watch the video.